The Ultimate guide to using dropbox for Business

The Ultimate guide to using dropbox for Business

How often have you been away from the office and realized you needed an important file? Perhaps you’re working in the office and want to take a file home to finish.

These and many other problems are part of life in the digital age. However, a large portion of issues are averted when you use something like Dropbox. Over the years I’ve personally used this platform to do everything from sharing business documents to team collaborations.

What is Dropbox?

Dropbox is a Cloud-based storage system which allows you to save virtually any file type you use. From documents to video files, they can all be stored in cyberspace while instantly synchronizing with other computers connected to the account.

Key Benefits of Dropbox

Dropbox delivers an incredible number of benefits for businesses. However, I am just going to point out seven of the most prominent. These are reasons why any company would want to look closer at what this platform can do.

  1. Free Starter Account
  2. Always Active
  3. Excellent Device Support
  4. Team Capabilities
  5. Great Security Measures
  6. Saving the Business Money
  7. Expandable for Continuous Growth

How Do You Use Dropbox for Businesses?

In this tutorial, I am going to show you how easy it is to set up the free starter account to use Dropbox for business practices. You can upgrade to the next level with ease, which offers 2TB of storage and a variety of business-minded features.

Sharing with the Team

Sharing folders with others is quite simple in Dropbox. The best part is you can distinguish who has what access to resources. For example, you could create a folder for the finance team while having a separate one for web development.

Let’s say, for example, that I create Financial Data and Web Development folders in Dropbox. Now I can assign specific people to access those folders by inviting them via email.

Requesting Files from Others

Perhaps you need a file from a vendor, such as an invoice or tax documents. What if they don’t use Dropbox? Luckily, they can add those files without requiring a Dropbox account through the requests feature in the system.

The Admin Console

The Admin Console is a bit limited in the free version. You only have access to change the working name of the Dropbox, membership access and deleting the whole team. However, the paid business accounts have access to a myriad of tools for productivity.

For example, you’ll have access to unlimited team folders, recovery options and other admin tools allowing you to control even more in regards to your team.

Ideas for Using Dropbox

There is a great deal of potential when it comes to using Dropbox in a business environment. This is especially true if you purchase the business upgrades. That doesn’t mean the free version is anything to scoff at. In fact, here are some of the ways I use the free version for work.

Sharing Documents and Projects

I often share projects with developers whether it’s a Word document or PSD file from Photoshop. The best part is that you can have a different folder for each client or customer, which keeps everything organized and separated.

What if you’re away from the office on vacation and the payroll department needs you to verify information before handing out paychecks? This is where a financial folder would be quite beneficial for the business.

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